Vermont Libraries, Working Together

In late 2007, a group of approximately 15 libraries joined together to provide downloadable audio book service to the State of Vermont. The Green Mountain Library Consortium was officially born in 2008 from these initial meetings, and now has over 155 members from public, school, academic and special libraries, with a service population of over 400,000.

Our mission is to provide Vermont's libraries with access to goods and services otherwise unattainable, through the power of partnerships and collective purchasing. This is summed up in the consortium's tagline: Vermont Libraries, Working Together.

The ListenUp!Vermont Collection Development Policy was developed in 206-17 by the GMLC Board and approved in May 2017. The policy can be found here.

Present: Stephanie Chase, Judah Hamer & Lucinda Walker

    1. Review of documents pertaining to 501(c) 3 status:

The documents drafted by GMLC attorney, Brian Murphy were reviewed. We will look into purchasing Board & Directors insurance. It was decided to keep all of Mr. Murphy’s suggestions. It will be added to the Bylaws that if Consortium fees are not paid, libraries will lose all access to content and tech support. The Board of Directors will set up a meeting with Mr. Murphy in May to make final changes. The Annual Meeting will be scheduled during VLA.

    1. 2009 GMLC Fees

It was decided that 2009 fees (beginning 1/1/09) will be 3% of a library’s total materials budget. Libraries will not have to commit for a specific number of years.

  1. Grants Committee
  • Dan Greene has generously offered to write grants during the summer on behalf of GMLC. Each Director will be on the lookout for potential grants, especially those in the $200,000-250,000 range (over a number of years.)
  • Stephanie suggested that GMLC consider hiring someone to oversee the consortium and its various projects, especially as the number of projects increase. This may be a potential grant. The Directors will research appropriate compensation packages. This is envisioned as a 35/hr a week position. Responsibilities may include (but are not limited to)
    • Coordinate committees
    • Attend all committee meetings
    • Handle the finances
    • Be the main contact person
    • Be on the lookout for new projects
    • Help “sell” the GMLC’s projects to library boards and academics
  1. Update on Current Projects
  • Listen Up! Vermont

Judah is working on statistics for our blog. 1000 audios have been checked out as of this date!

  • KOHA
    • The KOHA group has been meeting once a month. The plan is to go online summer 2009. Fees would be .03 cents a record (titles not copies). Discussion centered on whether this project should be opened up to any library that is interested. The KOHA committee will be contacted for their views. There was also discussion about fees for joining and tech support.
  1. Future Projects
  • New databases: Novelist+ ($19K/yr) and Novelist ($12K/yr). It was decided to wait awhile before spending more time on it. It may be a good grant idea.
  • ILL Courier service – Judah will talk to academics about their interest in this.

The meeting was adjourned at 4:00 PM

Meeting held in Norwich, VT

In attendance – Stephanie Chase, Judah Hamer and Lucinda Walker

The meeting was called to order by Stephanie Chase at 1:00 PM

Secretary’s Report – The minutes of the April 10th meeting were unanimously accepted as written.

Treasurer’s Report – The budget was reviewed.  2008 revenue at this date is $53,280 with expenses totalling $51,865.

Listen Up! Vermont Updates – Round two will be announced later in June.  Twelve libraries have already said they will be signing up.  The current fee schedule was reviewed.  It was decided that the fee will be 3% of the participating library’s materials budget (up to $50,000) and 2.5% for those libraries whose materials budgets are greater than $50,000.  The fee will be capped at $5000.

The KOHA project is moving along.  Libraries interested in joining can now join at the new “Friend of KOHA”level ($250.)

While some libraries expressed an interest in adding EBSCO products to GMLC’s offerings, it was decided to put that project on hold for the time being.

A job description for the Listen Up! Vermont Coordinator was drafted.  Salary would be $50K – 60K.  The Board agreed to offer benefits and a wide variety of professional-related expanses.  This position will initially be grant funded.  In preparation for this, the Board will write a mission statement and long range plan.  They are meeting on July 23rd in Montpelier at the Grants Library to research appropriate granting opportunities.

Judah is researching accounting software and possible bookkeepers.

Meeting was adjourned at 3 PM